Built for modern dental clinics

The operating system for calmer dental clinics.

SmileFlow brings appointments, patient records, treatment coordination, billing, reminders, and analytics into one connected workspace, so your team can run the clinic with less friction and more clarity.

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AppointmentsPatient recordsRemindersAnalyticsSecure by design

One workspace for every clinic role

Built for the people who keep the clinic day moving.

Front desk

Clinical team

Treatment coordinators

Billing desk

Practice owners

Clinic managers

Why SmileFlow

Modernise every part of your dental practice in one connected flow

SmileFlow connects appointments, records, treatment coordination, recalls, billing, and reporting, giving your team fewer handoffs and a clearer view of the day.

The friction SmileFlow removes

Before SmileFlow

The day is split between calendars, notes, records, recall lists, and payment tasks. Every handoff adds another place for updates to slow down or slip through.

Scattered tools

SmileFlow comparison before image showing disconnected dental practice workflows

With SmileFlow

Scheduling, patient flow, treatment, follow-up, and payments stay connected in one operating system, so the team can see what is happening and keep the day moving.

Connected practice flow

SmileFlow comparison after image showing connected dental practice workflows

01of 6 comparison views

One team, one source of truth

Front desk, clinicians, and managers work from connected workflows instead of passing updates between separate tools.

Less chasing, smoother patient flow

Reminders, recalls, treatment next steps, and payment actions are easier to manage before they become interruptions.

Built to support growth

As bookings and patient activity increase, SmileFlow gives the practice clearer control without adding unnecessary admin weight.

Designed around the full dental day

From the first booking to chairside coordination, recalls, payments, and reporting, SmileFlow keeps the operational work connected so your practice can stay organised, responsive, and ready to grow.

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Appointment schedulingTreatment plansRecalls & remindersPayments & billingPractice reporting

Migration, onboarding, and support

Switch to SmileFlow without disrupting your clinic

Whether you are moving from another platform, paper records, or disconnected admin routines, we help plan the transition, train your team, and support go-live so daily care keeps moving.

Guided transition journey

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01 · Data migration

Bring the clinic data your team already depends on

Move patient records, schedules, balances, and operational history into SmileFlow with a guided process built around continuity.

Data mappingPatient records

Review what needs to move

Identify the records, schedules, and billing details your clinic needs from day one.

Map data into SmileFlow

Structure important information so the new workspace starts with useful context.

Protect clinic continuity

Help the team switch systems without treating the move like a complete reset.

Dental clinic migration support to SmileFlow

Data mapped with care

Plan migration

02 · Paper-to-digital setup

Turn paper, notebooks, and spreadsheets into cleaner workflows

If your clinic still runs on manual records, we help organise the transition into a more dependable digital workflow.

Paper filesSpreadsheets

Sort the manual workflow

Clarify what lives in files, notebooks, spreadsheets, and repeated staff routines.

Reduce repeated entry

Move common admin work into a system that is easier to update and review.

Create a cleaner base

Give the clinic a stronger starting point for appointments, records, and follow-up.

Clinic moving from paper records to SmileFlow

Paper to connected

Digitise workflows

03 · Role-based training

Train each team around the work they actually do

Reception, clinicians, admins, and managers get practical guidance based on their daily responsibilities inside the clinic.

ReceptionClinicians

Front desk confidence

Help reception manage bookings, arrivals, reminders, and patient flow.

Clinical and admin clarity

Show each role the tools they need without overwhelming them with everything.

Faster adoption

Make onboarding feel like a guided operational shift, not just a software handover.

Role-based coaching

Train the team

04 · Go-live support

Launch with support while your clinic keeps running

We help the first live phase feel organised, so the team can move into SmileFlow without losing sight of the clinic day.

Launch planLive workflow

A clear launch plan

Set expectations for the team before the first live workflow begins.

Support during rollout

Get guidance while appointments, records, and patient communication keep moving.

Early issues surfaced faster

Spot training gaps or setup questions before they become bigger blockers.

Go-live support for a dental clinic using SmileFlow

Go live with support

Prepare go-live

05 · After-launch support

Keep getting help after the first week

SmileFlow support continues after setup, helping your clinic adjust workflows, answer questions, and handle technical issues as operations evolve.

Customer helpTechnical support

Help after launch

Keep getting practical answers as the team settles into daily use.

Technical support when it matters

Resolve product questions and workflow issues without feeling left alone.

Guidance as needs change

Adjust the system as the clinic grows, adds people, or changes routines.

Ongoing technical and customer support for SmileFlow

Support beyond setup

View support

06 · Website and booking

Connect SmileFlow to your online front door

Connect online booking into your website, or work with Nivarix Technologies when your clinic needs a stronger web presence.

Online bookingClinic website

Booking on your existing site

Let patients request or book appointments from a website that connects to your workflow.

Website help through Nivarix

Get support when your clinic needs a cleaner, more useful website.

A connected digital front desk

Make your online presence support the same operational flow as the clinic.

Website plus SmileFlow

Connect website

Guided transition journey

01 / 06

01

Data migration

Bring the clinic data your team already depends on

Move patient records, schedules, balances, and operational history into SmileFlow with a guided process built around continuity.

Data mappingPatient recordsBilling history

Plan migration

Review what needs to move

Identify the records, schedules, and billing details your clinic needs from day one.

Map data into SmileFlow

Structure important information so the new workspace starts with useful context.

Protect clinic continuity

Help the team switch systems without treating the move like a complete reset.

Features

Every core clinic workflow in one connected workspace

SmileFlow brings scheduling, patient records, billing, messaging, and reporting into one connected operating system, so every team member works from the same source of truth.

View All Features

Live workflow preview6 linked features

Fill the diary with less manual chasing

Turn booking requests, recalls, and treatment follow-ups into one clear queue so the front desk can focus on the patients most ready to return.

Smart appointment scheduling

Recall campaigns

Patient retention tools

WhatsApp follow-ups

Referral tracking

Clinic performance reports

Feature walkthrough

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Live workflow preview6 linked features

Fill the diary with less manual chasing

Turn booking requests, recalls, and treatment follow-ups into one clear queue so the front desk can focus on the patients most ready to return.

Smart appointment scheduling

Recall campaigns

Patient retention tools

WhatsApp follow-ups

Referral tracking

Clinic performance reports

How it works

Start structured. Run each day with less friction.

SmileFlow gives clinics a practical path from setup to daily operations, with connected workflows for scheduling, records, reminders, billing, and follow-up.

One workflow for appointments, records, reminders, and billing across the clinic day.

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Step 1

Configure around your team.

Setup scope

Hours, chairs, roles, permissions

Starting point

One operating workspace

Set up providers, chairs, hours, roles, and core workflows in one workspace so the team starts with clear structure instead of disconnected tools.

Map chairs, providers, schedules, and roles.

Start from one connected operating base.

Prepare go-live without manual workarounds.

See setup flow

One workflow for appointments, records, reminders, and billing across the clinic day.

Join early access

Solution overview

Connected tools for daily clinic operations

Manage scheduling, records, billing, communication, team access, and reporting from one operating workspace instead of stitching tools together.

Appointments

Keep bookings, chair time, and daily scheduling organised.

Explore

Patient Records

Store notes, files, history, and treatment details in one place.

Explore

Billing

Track invoices, receipts, balances, and payments more clearly.

Explore

Team Access

Give each team member the right permissions and visibility.

Explore

Transparent pricing for modern clinics

Pricing that feels simple now
and scales when your clinic grows

Start with the plan that matches your clinic today, then move up as your team, reminders, and reporting needs grow.

Need more capacity for a busy clinic?

Each plan is built around one clinic account. We can help you choose the right seats, automation, reporting, and rollout support for that clinic.

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FAQs

Frequently asked questions

Clear answers for clinic owners, dentists, reception teams, and managers.

Visit Help Center

SmileFlow is a smart dental clinic management platform designed to help dental clinics manage their daily operations in one place. It helps clinics organize appointments, patient records, billing, staff activities, communication, follow-ups, and reports more easily.

Still have questions?

If you are unsure about setup, workflows, pricing, or how SmileFlow fits your clinic, our team can walk you through it and help you choose the right starting point.

Book free demo Join early access

Best for growing clinics

SmileFlow works best when your clinic wants appointments, patient records, billing, reminders, and reporting to work together in one connected system.

Start quickly • No credit card required

Ready to run your clinic with more clarity and less stress?

Bring appointments, patient records, reminders, billing, and team access into one connected system your clinic can rely on every day.

Book free demo Get early access

Secure patient recordsAutomated remindersConnected schedulingBuilt for modern dental practices

Role-based access • Audit trails • Reliable cloud infrastructure

The operating system for calmer dental clinics.